AssistXVA is seeking an experienced, highly organized, and punctual Executive Virtual Assistant to provide end-to-end operational, administrative, and client support. This is a full-time, 100% remote position operating on a strict Mountain Time (MT) schedule. If you thrive in a fast-paced environment and excel at anticipating the needs of busy executives, we want you on our team.
Communication Management: Manage the executive's email by screening, prioritizing, responding to, and cleaning the inbox. Act as the main point of contact for clients and collaborators, and draft proposals and client communications.
Calendar & Scheduling: Own and manage complex business and personal calendars. Schedule sessions, workshops, and meetings while seamlessly managing conflicts, reminders, and logistics.
Financial Operations: Handle monthly invoicing for multiple clients with different billing rules. Track payments, follow up on receivables, and accurately record expenses and sales in spreadsheets and QuickBooks.
Marketing & Social Media: Create, draft, and schedule branded social media posts three times per week (Mon/Wed/Fri) across platforms like LinkedIn, Instagram, and Facebook.
CRM & Data Tracking: Maintain and update CRM systems, specifically HubSpot. Keep Google Drive documentation organized and maintain various tracking spreadsheets for clients and coaching hours.
Travel Coordination: Book flights, hotels, and transportation. Prepare detailed travel itineraries, manage changes, and track travel expenses.
Meeting & Workshop Execution: Prepare slide decks and presentation materials. Coordinate logistics with client stakeholders and capture action items for follow-up.
Availability: Must be punctual and strictly available to work full-time from 8:00 AM to 5:00 PM Mountain Time (MT).
Experience: Proven past experience as an Executive Assistant, Virtual Assistant, or in a high-level administrative support role.
Language Fluency: Fully fluent in English (both written and spoken) with exceptional professional communication skills.
Pay: $35,000 - $38,000 Pesos Per Month
Type: Full-Time
Location: 100% Remote / Work From Home
AssistXVA is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and independent contractors. All employment and contracting decisions at AssistXVA are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. AssistXVA will not tolerate discrimination or harassment based on any of these characteristics. We strictly prohibit retaliation against individuals who report discrimination or participate in any related investigations.